Grievance Policy
Purpose: Any person who feels that a violation of the rules or regulations of the Dakota-Thurston 4‑H County Fairbook has occurred, must go through a protest/appeals process. This appeals process covers all 4‑H contests, static exhibits, and livestock exhibits/shows.
Set-Up: The committee would be made up of the following: (each serving for a one year term)
- Each county 4‑H Council President (2 members)
- One other 4‑H Council member from each county (2 members)
- Two fairboard members, one from each county (2 members)
- The chair from the committee in which the grievance was submitted (1 member)
Total: 7
Terms:
- Each grievance must be written and submitted by the exhibitor to Dakota-Thurston County Extension Office Staff.
- Protests for pre-fair events must be filed within 24 hours or close of next business day.
- Protests for fair exhibits/shows will not be accepted after the exhibit release time.
- Each individual will need to pay a $50.00 filing fee for the grievance. Filing fee will be refunded upon positive settlement
- All grievances will be kept on file for 2 years.
THE GRIEVANCE PROCESS IS NOT FOR MISSED DEADLINES. (ex. Drop/Add, Horse Entry, Horse Affidavit, Livestock Affidavit, YQCA, Pre-Fair Entries) Refer to 4‑H & General Rules 8 and 19 on late policies.
Substitute Showman
Substitute Showman - An animal must be shown by the 4‑H/FFA owner who entered it, unless the exhibitor is excused by the Grievance Committee because of serious illness, disability due to an injury (e.g. broken arm or leg) or death in immediate family. 4‑H/FFA member must submit a grievance form to the Grievance Committee.
An exhibitor who has more than one animal in a class need not secure approval for another 4‑H/FFA member, (eligible to exhibit livestock) to show the additional animal in the class. All substitute showmen MUST currently be an enrolled Dakota or Thurston County 4‑H/FFA Member and will wear an exhibitor number identifying him/her as a substitute showman.