POLK COUNTY
JOB DESCRIPTION
Position: Polk County Extension Office Manager
Last Revised: 10/05/22
Job Status: Full-time
Reports to: Polk County Extension Lead Educator
Supervisory
Responsibilities: none
The Office Manager for the UNL Extension Office in Polk County is responsible for performing a wide range of administrative and support duties. These include serving as the primary receptionist, managing bookkeeping and budget preparation, assisting with audit processes, overseeing database management, and coordinating mass media and public relations efforts. The position also involves scheduling and organizing educational events, providing administrative support to Educators and Assistants, maintaining lobby displays and publication files, managing office supply inventory, and ensuring efficient day-to-day office operations.
II. QUALIFICATIONS
A high school diploma or equivalent is required; an associate’s degree is preferred. Previous secretarial experience or office work experience (1 or more years) is required. High proficiency in a variety of computer and technology programs (word processing, spreadsheet management, web design and management, data management, etc.) is required. Strong customer service skills, time management skills, and organizational skills are required. Experience working with youth through organizations as an employee or volunteer is beneficial.
III. KNOWLEDGE, SKILLS, ABILITIES
- Proficiency in operating general office equipment
- Strong accounting and bookkeeping skills
- Demonstrated ability to effectively use Microsoft Office applications
- Excellent planning, organizational, and prioritization skills
- Strong oral and written communication skills, including proofreading and attention to detail
- Ability to build and maintain positive working relationships with co-workers, community members,4-H youth, parents, volunteers, county and state officials, and a diverse public
- Capacity to manage multiple tasks while exercising sound judgment and initiative
- Effective time management and organizational skills
IV. DESIRABLE TRAINING AND EXPERIENCE
- Extensive knowledge of Quicken
- Extensive knowledge of Word, Excel, PowerPoint, and Canva
- Familiarity with 4-H and County Fair
- Knowledge of all aspects of Extension programming preparation and support
- An interest and ability to learn how to use new technologies and programs.
- Skills in the operation of modern office equipment, training equipment, projectors, mobile devices and presentational equipment.
V. NECESSARY SPECIAL REQUIREMENTS
- Possession of a valid Nebraska Driver’s License when operating a vehicle is necessary for the satisfactory completion of job duties.
- Qualified person has not been convicted of a felony.
VI. WORKING CONDITIONS & PHYSICAL EFFORT
- This position serves as the first contact for UNL Extension in Polk County. Work is performed in an office and field setting with extended hours during special programs including County Fair and other programs. This is not a traditional office environment; it is a public office that may facilitate dealing with a wide variety of topics in meeting people’s needs.
VII. OTHER
- This description was prepared to indicate the kinds of activities and levels of work difficulty required of this position. It is not intended as a complete list of specific duties, assignments and/or responsibilities. Duties, responsibilities and activities may change at any time with or without notice.
